​AAIM Listserv Policies and Procedures

1. The AAIM listserv is a ‘members only’ list.
2. Members will automatically be subscribed to the listserv when the Membership Chair receives the membership application and confirmation dues have been paid and/or within one month if joining with the registration of the annual conference.
3. The membership application lets members choose to receive the listserv emails either at home or at school email addresses.​
4. The purpose is to form a network of library professionals that can share information of a library/technology nature that fits with the goals and objectives of the AAIM organization.
5. AAIM is a non-partisan organization. Political and legislative issues, questions, and shares must be informational in nature.
6. Commercial/vendor members will receive one email subscription to the list but should not solicit sales using the list.
7. Subscribers will be automatically deleted from the list when delivery errors have been reported for a period of 4 days or more.  
8. Members should contact the Membership Chair (Kayci Hardnett - [email protected]) about their listserv problems; the Membership Chair will share these with the Moderator and/or the List Manager as appropriate after deeming the subscription is current. 
9. If you are inadvertently unsubscribed, contact the Membership Chair (Kayci Hardnett - [email protected]). 

 
Listserv FAQs
How can I get access to the listserv?
The AAIM listserv is a ‘members only’ list. You must join AAIM as a member to gain access to the listserv. 

I paid my membership fee. Why haven't I been added to the listserv? 
As posted on our Membership page, it may take up to two weeks to be added to the listserv after your payment has been received. However, our organization is ran entirely by volunteers. During peak school "busy" times (i.e. back to school, testing windows, etc.), it may take longer. If you have questions or concerns, you can email the Membership Chair ([email protected]) and the Web Services Chair ([email protected]). They'll do their best to resolve the issue.

Why can't access the listserv? 
Many times this happens when an organization or district blocks Google Groups, Chat, or other tools they consider “social media”. Our listserv is hosted on Google Groups. Contact your organization's or district's IT department about allowing permissions for your email domain. Alternately, you may choose to use a personal or other email (such as one created specifically for listserv access) account for the Listserv membership. 

How do I post a question or share something with the group?
Once you have been added to the Listserv, you have the ability to email the group. Use [email protected] to send an email to the Listserv.  Be sure that your email follows the List Etiquette approved by the Board. 
Emails sent from this listserv will all [email protected] as the sender. It's a good idea to add this email address as a contact to ensure AAIM emails are delivered to your inbox not your SPAM folder. 

I'm leaving my district (moving, retiring, etc.). How do I update my email address so I can continue access to the listserv?
​Requests for updates, changes, or corrections to email addresses can be sent to the Membership Chair ([email protected]). If your domain is updating (i.e. @hogwarts.k12.ar.us is changing to @hogwarts.edu), you should update your email address, as well. 

I receive too many emails. Can I choose to receive just a digest or no emails at all? 
Yes!!! Please do not "unsubscribe" from the group. That removes you from our membership list completely! (Yikes- we don't want that.)
Instead, go to your Google Groups and change the frequency of the AAIM emails. Click on "my membership settings" and choose the option that works for you. 
If you do not see the Google Groups icon in your apps or you do not use a Google-based domain, you can access these options by clicking on the group link from any AAIM group email you have received. 

List Etiquette

1. Only post items relating to library and technology topics aligned with the goals and objectives of the AAIM organization.
2. Posting items for those who are not members should be in collaboration with non-members. For example, posting a question for a social studies teacher in conjunction with a collaborative research project. It is a ‘members only’ list.
3. Job vacancies in the library or technology field may be posted by you for your school, agency, or other related organization.
4. Use a signature line on your email that reflects your name, grade level(s), school name, and city. All posts should contain a signature line in order to help facilitate responses.
5. When applicable, collect replies to your question or query and then post a list of the responses back to the AAIM list for sharing of ideas.  Remove names and identifying information on your responses shared with the list.
6. Do not post PowerPoints, photos, or other documents without the permission of the owners.
7. Do not post any item of an inflammatory nature that might panic the group or start undue rumors of secondhand information. Do not post information unless you know it is truthful and reliable.
8. Commercial Reps are not allowed to solicit sales on the list. Posts related to special offers available at or during AAIM’s annual conference are allowed once per conference.
9. Political and legislative issues must be informational in nature.
10. Make sure to provide an updated email address for the listserv. If you know you will be moving, leaving the district, or retiring, provide a personal email address so that AAIM emails are uninterrupted. Requests for updates to email addresses can be sent to the Membership Chair, Kayci Hardnett ([email protected]).
11. Use the search feature to locate threads from topics that have been posted before.  ​